This is a letter that was sent, I have taken out names etc
Good to see you this morning and very excited about you guys moving in.
I have email -------- at ---------, - -------- - I think to start with we will talk to our guys as they are so familiar with the layout and structure and I wouldn't know where to start by explaining it to a new person, but that can all change in the future if need be. ------, I will get ------- to call you today if possible.
--------- will be on the case with the phone system on Monday, the ideal scenario being that there is a split line, with ------- coming in on one and ----- on the other and -------- can answer the phones on both our behalf. Therefore there is a dedicated ------- Line coming in and 4 direct dials upstairs.
As discussed we would like to retain 3 desks for our freelancers upstairs, we can work with you to re-organise the layout as you wish and clear cupboards etc to accommodate your stuff! One stationary area for both would work too.
We are totally committed to becoming a partnership once you have moved in and want to make that journey as smooth and enjoyable as possible so please fire all the request to us and we will accommodate and shout if anything is not possible.
The meeting room downstairs is at your disposal, we run a diary system as I mentioned and we would like the freedom to continue to use the meeting area upstairs when it is not in use by your team.
I need to speak to the Landlord about your name on the door downstairs etc, so bare with me as I make that call to explain what is happening.
We will sort out the keys for you, not sure how many more we are allowed but will confirm on Monday.
I am happy to help you move in over the weekend or stay late to help so lets get the actual date confirmed.
I suggest we have a drink next week with your team or whenever you are officially in so that we can all bond.
Have a good weekend and call with anything you need.