Creating print quality pdf from Word

Jayeff

New Member
I've been tasked recently with creating print quality pdf from Word documents. I know where I am with Quark (more or less) but I'm a little confused with how to do it with Word.

I'm a fairly small operator that mainly produces for a small press publisher with some small freelance work on the side. Budget restraints are considerable, so I only have the 2016 Home & Student edition of Word. (My version of Quark is somewhat prehistoric in case anyone wondered!)

As far as I can tell I need to do the following:

In Advanced Options select 'Do not compress images in file'
Set default to High Fidelity (possibly not needed with do not compress enabled)

Export rather than print

Optimise at 'Standard (publishing online and printing)'

In options:
PDF/A compliant enabled
Optimize for image quality disabled?

and that's it? or are there other options to adjust?

any help and advice greatly appreciated

thanks
 

Levi

Moderator
Staff member
I wouldn't personally use the export to pdf from MS office, it's not really that good from a standards point of view in my experience.

I'm guessing the pdf's are primarily text based seeing as they're coming from word but personally I'd be using print to pdf and using the options to set how I want it, that's how I've done it in the past anyway.

If you don't ave access to acrobat, cutepdf (free) has been pretty reliable as a fall back in my experience.
 

Jayeff

New Member
We have had author created pdfs supplied to use before and managed to get a print quality product at the end of it. So I know it CAN be done. (I can ask the last person but wanted to ask people who 100% know their stuff rather than someone who possibly just went with default options.)

These contain a lot of line art images and they arranged as a sort of flow chart format. (It's a history of army cap badges, riveting stuff). It would take far too long to recreate in a proper application like Quark. And really not worth it when we only plan to do about 20 copies.

We are doing it through a print on demand outfit and theyre not particularly helpful so I'm on my own figuring out how to do it. Because of the costs involved, even to get a proof copy before printing, means I have to get this right first time. Trial and error isnt an option.
 

Jayeff

New Member
I'm not sure how any pdf creator software, like the full acrobat or cutepdf would help me here as the files the author supplied are Word.

(Just to clarify in the reply above when I say 'we have had author created pdfs supplied to us' I am referring to pdfs that were created with Word.)
 

hankscorpio

Moderator
Staff member
No compression
Colour profiles as are - PDF X4 if you can

Send it directly to the printer in the highest quality possible - do not convert colours or anything yourself

The printers will work it through their RIP.

Line Art images will possibly be really bad. You're better off swapping these out for the vector versions or high res (1200ppi) versions of the image in Acrobat.

There really isn't much else you can do.
 

Jayeff

New Member
Thanks. Unfortuantely this is a print on demand company who dont seem to do the rip process, or its automated, or something. Its a weird setup and not like a regualr printer. I hate working with them tbh I know where I am with a regualr print outfit. Totaly lost with these people. But theyre cheap and they can do low quantity runs.

No colour and these are vector rather than halftone images. I mean tbf I have sent a pdf with colour (photos) to these people before and theyve reproduced adequately. However I didnt make that pdf, it was supplied to me.

Theres no option with this to use something else or do something different with this. What I have is a very intricately laid out Word ocument with a lot of images throughout. Either I find a way to make something usable with the settings I am playing with in my original post or we dont produce any book at all.
 

Jayeff

New Member
To clarify when I said 'I mean tbf I have sent a pdf with colour (photos) to these people before and theyve reproduced adequately. However I didnt make that pdf, it was supplied to me.' It was a pdf created from Word that was supplied to me.

I know how to assemble a publication in Quark and make a print quality pdf from it. This thing, that should be simle to resolve is tying m in knots however.
 

Jayeff

New Member
Sorry, you did actualy answer my question. The other info kind of threw me. Like I say, this is basic as, there's no options for those types of adjustment with thi sjob.
 

Levi

Moderator
Staff member
Your first post came across as though you had received word documents that needed to be converted to pdf.... hence my reply.
 

hankscorpio

Moderator
Staff member
I'm not sure how any pdf creator software, like the full acrobat or cutepdf would help me here as the files the author supplied are Word.

(Just to clarify in the reply above when I say 'we have had author created pdfs supplied to us' I am referring to pdfs that were created with Word.)
Acrobat installs an icon in MS Word for converting.

 

hankscorpio

Moderator
Staff member
Not really sure what can be done.

It is what it is. In my experience with different fonts/margins/setups in Word it's best for the originator of the file to create the PDF.

One reason we don't convert PDFs from Word is that too many things can shift.

The client supplies the PDF. And if it's from Word it is what it is - Garbage in Garbage out (GIGO)

If they want better quality they need to pay to have it recreated in a professional layout application - not a word processing application.
 

oldcelt

New Member
I have had a similar issue. You may just be suffering from the fact that your version of Word is not the same as your client. You mentioned you have a 2016 version and the word pdf's you have gotten may have been created with a newer version. Even the online free version acts differently sometimes. Always best to double check with the client and verify your are both using the same version and operating system.
 
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