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Embed fonts / outline text?


I am a mac user, with the Adobe CS4 package. I am currently producing a large medical journal that has a lot of technical information. A few different proofs for the client are often required before everything is correct. What is the quickest way of creating PDF proofs for the client? The main problem I face is that everytime a produce a new proof PDF, I have to go through the document and outline all text (which can take a long time). Is it better to embed fonts for proofs, and does this work between Mac and PC?

Thanks for your help.